A data safety guideline is a set of guidelines designed to aid users in protecting the integrity and security of electronic information. This includes passwords, encryption security protocols, data storage and disposal. A well-designed data security instruction program can block the unauthorized access of confidential information and safeguard individuals from identity theft and other financial crimes.
The first step to creating effective guidelines for data security is to create clear policies regarding what information is sensitive. The next step is to ensure that your employees and supervisors are trained to follow these guidelines. The training should include a discussion on the most common methods used to gain access to personal information by identity thieves and hacker. Many states and federal regulators of banks have laws that require companies to inform consumers, law enforcement and credit bureaus of data breaches.
Another aspect of the data safety instructions involves creating an incident response plan for responding to an incident. This should include appointing an executive member of staff to coordinate and implement the plan. It should include a list of who to contact in the event of breach. It should include, for example, employees as well as law enforcement agencies, customers and credit report bureaus.
It is also important to ensure that both digital and physical copies of information are secure stored. This includes using fireproof and waterproof storage media as well as securing the files with deadbolted doors as well as security cameras. It also means regularly deleting the files and data no longer needed. When the portable device is gone of, it should be wiped with software designed to completely erase the data and block its recovery.