Avoiding the Pitfalls of Holding a Board Meeting Online

With the spread of the virus forcing businesses to alter their working practices, remote work and virtual board meetings seem to be a thing of the past. The flexibility of a digital meeting permits attendees to be able to participate without having think about travel restrictions or quarantine periods and can also help reduce the cost of hotels and flights.

Online meetings are simple to set up and they've become frequent among mission-driven organizations that are looking to maintain their communication despite the COVID-19 crisis. But, it's essential to be aware of the dangers associated with digital meetings so you can avoid them and ensure your online board meetings are as efficient as possible.

The software platform you use to host your virtual or hybrid meetings is crucial. Choose a software Third-Party Risk Management platform that has the Waiting Room function to shield your meeting from unauthorized attendees and only allow those who are invited by the co-host of the meeting or host. Also, provide training to your board members to help them get comfortable with the technology and understand how to use it properly.

Encourage your board members, to use a headset or speakerphone for the duration of meetings. Also encourage them to clear and organize their home office to make it appear camera-ready. Take away personal photos and other items that distract them. Also remind that they sit in a chair and not lying on their bed or on their couch, as this will help to look more professional and professional during the meeting. Additionally, encourage them speak up at the beginning of the meeting so that everyone can hear them and start off the meeting in a positive way.